Cloud Services Security For Law Firms (Insights/Facts)

Have Questions Regarding The Security Of Your Law Firm Cloud Services?

From medical practices to law firms and retail, the Cloud has now been accepted as safe technology for the world’s businesses. In spite of that, attorneys often ask:

“Is the cloud safe enough for our sensitive legal documents?”

The broadest answer is that, “Yes, it is safe enough.”

However, there are factors to consider. As with all technology including our personal laptop computer, there are many ways to make things safer. But we all get careless or lazy and pretty soon, we have multiple accounts with the same password. Or we have very simple passwords that anyone could guess. We do this because we all think that data breaches only happen to large corporations. That could never happen to you, right?

The human factor is still the biggest risk factor in most equations. Your employees can be your greatest asset or your weakest link. It depends on whether you take data security seriously enough to make sure your staff is trained several times a year. People need to be reminded often about cyber threats. Plus, there are always new threats coming along so it’s important to stay up to date.

Tips To Ensure The Security Of Your Law Firms Cloud Solutions

You can make sure that your confidential information remains safe whether it’s on your own servers or in the cloud simply by taking a few precautions:

  1. Restrict who has access to what information. There’s no reason for a receptionist to have access to client files. Many employees at your law firm simply don’t need access to certain documents so don’t give it to them. The fewer people who can access your critical data, the lower your risks.
  2. Create unique, hard-to-guess passwords. A password manager is a great tool for this. Consumer Reports says that these are recommended by security experts because they can create a long, complex password and store it safely. You only have to remember one password.
  3. Does your IT service provider understand compliance issues for the legal industry? By hiring an experienced IT service provider like ClearPath IT Solutions, you can get help meeting compliance requirements.

Questions To Ask Your Managed IT Services Company Regarding The Security Of Your Cloud Services

Should You Implement Encryption?

Encryption is an effective way to protect your data and emails from intruders. It uses an algorithm to encode information. Cloud storage encryption ensures that documents are safely stored so that only authorized users can decrypt files. Even if your data is intercepted by cyber thieves, they won’t be able to read it. By practicing secure encryption key management, your IT service company can ensure that only authorized users will have access to your sensitive data. This also helps those in the legal industry with compliance issues. Encryption keys can be kept by the IT service provider.

Best Practices For Key Encryption

Secure encryption key management is essential, but if you follow a few best practices, you can rest assured that your data will be safe:

  • Encryption keys should be stored separately from the encrypted data for added security.
  • Periodically refresh encryption keys, especially when they are set to expire automatically.
  • Encryption key backups should be kept offsite and audited regularly.
  • Implement multi-factor authentication for both the master and recovery keys.

Facts About CyberCrime

These days, it’s more important than ever to educate yourself and your employees about cybercrime. This is a growing menace and it’s occurring all over the world. According to a recent report, about 80 percent of all law firms in the U.S. have been hit with some type of data breach. Law firms typically store confidential files about important clients that would be extremely valuable to cyber thieves. It’s your job to make sure they don’t get that data.

Train your employees regularly so they’ll know how to recognize phishing attacks. You and your staff should be aware of the latest cyber-attacks going around. Knowledge is still power.

Where Do You Find a Great IT Service Provider That Specializes In Cloud Service Security?

Since so much of what you do each day involves your IT infrastructure, it’s important to work with a company that has the resources, experienced and skill to ensure that your technology is always working at peak performance. Your employees will get more done each day because you’ll experience less downtime. With your network up and running optimally at all times, you’ll enjoy fewer business interruptions.

ClearPath IT Solutions has a full suite of network security programs that can help you build an impenetrable fortress of security around your business.

Contact Us

If you’d like to learn more about how ClearPath IT Solutions can help you use Cloud Services to safely store and protect your data, please contact us. We serve the Morton IL area with a full suite of managed IT services for law firms.

 

Contact info

Connect With Clearpath