What Do We Need To Know To Migrate Data To SharePoint?

SharePoint Migration Specialists

If you don’t know what you’re doing, things can “blow up in your face” when you try to migrate your data into SharePoint. If the migration isn’t straightforward, you can even lose your data. This is why you should rely on a SharePoint Migration Expert in Central Illinois with a depth of knowledge about this Microsoft solution.

What Is SharePoint?

For those of you who aren’t yet using SharePoint, it’s a popular solution from Microsoft that so many businesses are benefitting from. It can simplify the way you work, help you and your staff easily access and share information, provide data security and even help you meet regulatory requirements.

When we speak about SharePoint, we can be referring to SharePoint technologies like:

  • SharePoint Online  This is a cloud-based service that’s hosted by Microsoft. It’s recommended for businesses of any size. You can access SharePoint Online through a subscription to an Office 365 plan, or sign up for the standalone SharePoint Online service. With SharePoint Online, you can create websites to share documents and information with your employees, colleagues, and customers.
  • SharePoint Server   You can also deploy and manage SharePoint Server on-premises. Or take advantage of its features with a Microsoft Office 365 Enterprise subscription. It includes all the features of SharePoint along with additional features and capabilities, such as modern site pages, web parts and authoring, lists and libraries, modern search, and integrates with PowerApps, Power BI and Microsoft Flow, and SharePoint home page.

Why Migrate Your Data To SharePoint?

With SharePoint, you and your staff can more easily locate, organize and share your business-critical information.

You can set permissions for who has access to what data for increased security.

And when you couple SharePoint with Office 365, your teams can collaborate on documents, increasing their productivity and efficiency.

When Would You Need To Migrate Your SharePoint Solution?

There are many reasons why you might want to migrate your data to SharePoint:

  • You are running SharePoint and your hardware needs updating;
  • You are running an older version of SharePoint and want to update your version;
  • The functionality and capability isn’t up to your needs;
  • You want to move your data to SharePoint Online and host it with Microsoft;
  • You want to further customize your SharePoint solution.

Why Would You Want A SharePoint Migration Expert To Do This?

Many companies need to move volumes of data when migrating to SharePoint. And they worry about losing this valuable data.

Some businesses make the mistake of underestimating the amount of planning and the steps that must take place in a migration. Moving your data to SharePoint offers many benefits, but not if it’s lost forever.

It’s important to find a team of experts in Central Illinois that understands how to help you prepare for migration. This can make the difference between a successful migration and a data disaster.

Planning Is Essential

When it comes to pre-migration planning, experience counts.

What You Need To Do:

Decide what you want SharePoint to do for your business. What capabilities and functions will you be using the most? Survey your employees and find out what they like about SharePoint’s features and how they’ll be using them.

What Your SharePoint Migration Expert Will Do:

Your SharePoint Migration Expert should have the background to support your migration. They will do the following:

  • Meet with you to decide what data needs to be migrated.
  • They’ll need to know how many files and the size of files that will be included in the migration. This provides them with the information they’ll to determine the complexity and scope of the migration.
  • Determine if you have enough storage space for the data that you want to be migrated to SharePoint.
  • Find files that can’t be migrated. Specific extensions can’t be migrated to SharePoint, so they’ll need to locate these and let you know.
  • Work with you to find any old files that you may no longer need, or if you have older versions of a document that can be purged. This is a great time to weed out the data you no longer need or duplicates that are taking up valuable space.
  • They will conduct a readiness assessment to determine if your data is arranged in a way that it can be easily migrated. This helps to mitigate risks of data loss and to identify any potential barriers to the SharePoint migration.

Then they will proceed with the migration and:

  • Set up new SharePoint Libraries.
  • Map your files to these SharePoint Libraries.
  • Set up your user access and security.
  • Migrate your files to SharePoint.
  • Verify and Test to ensure complete functionality.
  • Set up and archive your old servers.
  • Train your users on your new SharePoint solution.

A SharePoint Migration Expert (like ClearPath IT Solutions) will know the best tool to use for every step of the migration, including post migration activities. They’ll ensure that your data is set up according to your company’s unique requirements and ensure it is safely stored where your authorized users can easily access it.

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